9 Best Accounts Payable Software Solutions in 2025

We at Moon Invoice, are the best minds behind smarter invoicing and seamless business growth. We love to solve financial problems and keep providing effective tips through our blogs, newsletters, and social media channels. As a team, we continue exchanging ideas about growing financial challenges and smart use of automation tools. The OTC process of a business is measured by analyzing Days Sales Outstanding (DSO), cycle time, cost per transaction, and accuracy rates. By measuring the OTC process, you can find areas for improvement to grow your business.

• Yes, Invoiced provides real-time reporting based on payment data, including forecasting.
• Integrating O2C automation with ERP and CRM ensures seamless data flow and unified operations.
• One of their products – Tungsten AP Essentials™- is a cloud-based invoice processing solution designed to automate accounts payable functions.
• Companies already struggling with tight budgets might find themselves locked into a system that’s more complex than necessary, potentially creating more problems than it solves if not implemented carefully.
• RPA is used to automate repetitive tasks like data entry, order entry, invoicing, and even collections.
• Businesses can implement automation by integrating specialized software solutions that streamline the O2C process, reduce manual tasks, and enhance cash flow management.

Assess Current Invoice Processing Workflows

Routable revolutionizes accounts payable by offering a streamlined solution for invoice management. The platform automatically captures invoices from various sources, extracts relevant data, and applies appropriate coding based on predefined rules. It then routes these invoices through customizable approval workflows, ensuring proper oversight before payment.

Key Technologies Behind Order-to-Cash Automation

Identifying inefficiencies—such as approval bottlenecks, income statement recurring errors, or delayed payments—helps determine where automation will have the greatest impact. Fewer errors mean fewer costly disputes and delays, while early-payment discounts can further improve savings. Over time, the ROI compounds, as finance teams gain more bandwidth to focus on strategic initiatives rather than administrative work. Automation eliminates these pain points by digitizing invoices, using AI-powered tools to extract and verify data, and ensuring invoices are routed through a standardized approval workflow. Traditional invoice processing is slow, prone to human error, and often results in delayed payments. It requires multiple touchpoints, from invoice receipt and data entry to approval routing and payment processing, all of which can lead to inefficiencies.

Can invoice to cash software integrate with ERP systems?

• Rolling out an invoice-to-cash automation platform isn’t just a technical project, it’s also about aligning people, processes, and productivity.
• This proactive approach to fraud detection strengthens financial controls and protects organizational assets.
• Mitigate credit risk, reduce bad debt, and streamline customer onboarding with AI-powered insights.
• Automated invoices are processed faster, which in turn avails early payment discounts.
• Enterprises that embrace receivables automation are not just streamlining processes—they’re elevating Treasury Management to be more data-driven, proactive, and strategic.
• Invoice automation software refers to tools that digitize and streamline the accounts payable process by eliminating many of the manual tasks involved in document handling, data entry, and approval workflows.

The final step in the accounts payable workflow process is analyzing the data collected during the previous stages. Reports on processing times, payment accuracy, and supplier performance provide valuable insights. For example, an automated AP workflow system can automatically match invoices with corresponding POs and receipts, flagging discrepancies. This reduces the time spent on manual cross-checking and ensures only accurate invoices proceed to the next stage. Key features include automation of order processing, invoicing, payment collection, credit management, and real-time reporting and analytics.

• Modern AP automation enhances financial management by reducing payment fraud risk.
• It streamlines the invoice lifecycle—from data capture to approval and payment, while offering clear visibility and easy integrations.
• Cash application automation uses technology to match incoming payments with invoices in an ERP or accounting system.
• When she’s not writing, Barbara likes to research public companies and play Pickleball, Texas Hold ‘em poker, bridge, and Mah Jongg.
• Integrating Spend with  your company’s HR data through Rippling means you can analyze spending by department, location, and employee level — turning financial data into actionable business insights.
• It affects many facets throughout the business, such as sales, customer service, finance, operations, and logistics.

In the meantime, explore how other invoice-to-cash leading companies modernize their finance operations with Tipalti. Irrespective of whether an invoice is received via email PDF or email, or as an e-invoice, the information contained in it must be scanned into the accounting system. Once the information is scanned into the system, the invoice goes through a specific workflow and payment.

• While the benefits of full-scale automation are significant, attempting to automate every AP function simultaneously can lead to disruptions.
• Did you know that over 25% of businesses face cash flow disruptions due to outdated accounts payable (AP) workflows?
• Transitioning to Accounts Payable Automation is no longer a luxury—it is a baseline requirement for any finance team looking to operate with modern efficiency.
• Low-code platforms allow finance teams to customize automation workflows without needing extensive IT skills.
• These integrations ensure that records are always up to date, streamline the approval process, and significantly reduce manual interactions.

DocuWare helps Payroll Taxes businesses go paperless and streamline document-centric processes beyond just invoices, ensuring compliance and easy access to records. Stampli leverages AI and machine learning to automate invoice processing, focusing on approvals and payment management. It provides a centralized hub for all AP operations, making it easier to track invoices, communicate with vendors, and gain real-time visibility into spending.